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Main Window Menu Reference

This menu reference describes each menu item in the Postbox main window.

Note: Postbox's Compose window has its own menus, described here.

 

Postbox Menu (macOS)

About Postbox

Displays a dialog box with information about Postbox, including the current version and a brief list of credits.

Preferences…

Displays the Preferences window, where you can change many preferences in Postbox.

Quit

Closes all Postbox windows, cancels any active downloads, and quits Postbox completely. If you happen to select this menu item with more than one tab or window open, Postbox will ask you to confirm your choice to prevent accidental exits.

 

File Menu New...

Message

Opens a window for composing a new message.

Folder...

Opens a dialog for creating a new folder or subfolder in any account. This item only appears for email and RSS accounts.

Saved Search...

Opens a dialog for creating a new Saved Search folder in any account. This item only appears for email and RSS accounts.

Mail Account...

Starts the New Account Wizard. This wizard will help set up a new mail account.

Other Accounts...

Starts the Other Accounts Wizard. This wizard will help set up a new news or RSS feed account.

Address Book Card...

Opens a dialog window for creating a new contact in the Address Book.

Open Saved Message...

Displays an Open File dialog where you can select a previously saved message from your local disks or network.

Attachments

Displays a submenu showing each of the attachments in the currently selected message (if any exist). Each attachment has its own submenu with the option to either open, quick look, save, detach, or delete the attachment.

Save All...

Choose this to save all files attached to a message to a specific location on your computer.

Detach All...

Choose this to remove all files attached to a message, and save them to a specific location on your computer.

Delete All...

Choose this to remove all files attached to a message.

Close Tab, Close Window

Closes the current tab or window, whichever is active.

Save As

File

Displays a 'Save Message As' dialog where you can select a location on your local disks or network to save a copy of the message you are currently reading. You can save as Mail (.eml), HTML, or Text (.txt) file types.

Template

Saves the message you are currently reading into the Template folder of the current mail account.

Download New Messages for

Displays a submenu where you can specify which accounts to check for new messages.

All Accounts

Postbox will check all mail and RSS accounts for new messages.

A Specific Account

Postbox will get messages for any specific account listed.

Send Unsent Messages

Send messages queued in the Unsent folder.

Subscribe...

Opens a dialog which allows you to subscribe or unsubscribe to IMAP folders or newsgroups.

Rename Folder...

Opens a dialog box which allows you to rename the currently selected folder. The Inbox, Drafts, Templates, Sent, Junk, and Trash folders may not be renamed.

Compact Folders

When you delete a message, it doesn't really get deleted from the folder. It gets marked as deleted. Postbox sees that marking, and knows not to display it. Compacting folders will command Postbox to remove all messages marked as deleted, in each folder of the currently selected account. This process removes extra space within the mail file folders, and can recover large chunks of hard drive space.

Empty Trash

Empties the trash folder of the currently selected account.

Offline

Work Offline

Switch Postbox into offline mode. This allows you to read and compose mail when not connected to a network.

Download / Sync Now...

Choosing this will bring up the Download and Sync Messages prompt, which will allow you to download messages for mail and newsgroups selected for offline use, as well as send any message in your Unsent folder.

Offline Settings

Opens a dialog to allow setting the preferences for offline usage.

Download Reminders

Choosing this will download any messages for offline use, which you have marked as a reminder.

Download Selected Messages

Choosing this will download any messages for offline use, which you have selected.

Page Setup...

Opens the Page Setup dialog which allows the setting of printing properties.

Print

Displays the Print dialog, where you can specify the number of printed copies, etc. Click OK to print the page.

Import

Use the Import function to import address books, messages and settings from third-party mail clients.

Language

Allows you to specify a language within Postbox.

 

Edit Menu Undo

Undoes the last action in a text field. If you later decide you don't want to undo an action, use the Redo command.

Redo

Redoes the last Undo command.

Cut

Cuts the selected text from a text field and stores it in the clipboard. Paste the text elsewhere by using the Paste command.

Copy

Copies the selected text to the clipboard. Paste the text in a text field by using the Paste command.

Paste

Pastes text stored in the clipboard into a text field.

Delete

Deletes the current message or selected messages or Folders. This item only appears when a message or folder is selected.

Select

All

In the message pane this command selects all messages in the current folder. If viewing or composing a message, it selects all the text of the message.

Thread

Selects all messages in the currently selected thread.

Find

Search Messages

Brings the cursor to the Search Messages toolbar item.

Advanced Search...

Displays a window that allows you to search for messages using multiple attributes. The results can be opened, moved, deleted, and converted into a Saved Search.

Find in this Message...

Displays the find bar at the bottom of the message pane. Enter the text you wish to find in the textbox, and as you type Postbox will automatically find and select the first occurrence of the entered text in the message. Click Next or Previous to find the text at other locations in the message, and click Highlight to highlight all occurrences of the text in the message.

Find Again

Searches for the next occurrence of the text specified when using the Find in This Message... command.

Search Addresses...

Displays the Advanced Address Book Search dialog box.

Folder Properties

Displays the properties for the selected folder. Properties are organized by: General Information, Offline, Sharing and Quota.

 

View Menu Messages

Displays the message list for the selected folder.

Reminders

Displays only messages that have been marked as a reminder within the selected folder.

Attachments

Displays a compiled list of attachments for the selected folder, in addition to the message location and sender information. Buttons on the bottom toolbar allow the selected attachment(s) to be saved, sent in an email and viewed with Quick Look. Attachments can also be sorted by relevance or date.

Images

Displays a compiled list of images that have been attached to messages in the selected folder. Buttons on the bottom toolbar allow the selected image(s) to be saved, sent in an email, viewed with Quick Look and added to iPhoto. View options in the toolbar allow image thumbnails to be resized and sorted by relevance or date.

Threads

Organize by Thread

Organizes messages by Conversation in the message list. Conversations can be expanded and collapsed using the disclosure triangle next to each conversation's subject.

Expand All Threads

Expands all threads in the Message Pane.

Collapse All Threads

Collapses all threads in the Message Pane.

Sort By

Sorts the message by: Date, Received, Reminder, Order Received, Priority, From, Recipient, Size, Status, Subject, Read, Topics, Junk Status and Attachments. In addition, these items can be sorted in Ascending or Descending order.

Pin Reminders

When checked, all reminders will be gathered at the top of the message list above all other messages.

Expand Conversation

Expands the selected conversation in the message pane to show all messages.

Collapse Conversation

Collapses the selected conversation in the message pane to show the default number of recent messages.

Message Body As

Original HTML

Shows the message body as full HTML, as intended by the sender.

Simple HTML

Shows the message body simple HTML, keeping content and hyperlinks while stripping images and special formatting.

Plain Text

Shows the message body as plain text, removing all formatting, images, and other HTML elements.

Text Size

Increase

Increases the text size one point.

Decrease

Decreases the text size one point.

Normal

Resets the text size to the default state.

Character Encoding

Displays a submenu that is used to select alternate character encodings.

Display Attachments Inline

When checked, attachments appear within the message body. When unchecked, attachments display in the Attachments pane only.

Message Source

Displays the complete message as received. The headers, body, and attachments are shown in plain text.

Message Security Info

Displays a dialog with information about whether the current message was digitally signed and whether the message was sent using encryption.

Layout

Classic View

Changes the layout of the main Mail & Newsgroups window to the classic three-pane view. The window is divide into two columns. The left column contains the Folders pane. The right column contains the Message list and preview pane split horizontally.

Vertical View

Changes the layout of the main Mail & Newsgroups window to a three-pane side-by-side view. The left column contains the Accounts and Folders pane. The middle column contains the Messages. The right column contains the Message pane.

Show

Folder Pane

Toggles the visibility of the Folder and Accounts pane in the main Mail window.

Focus Pane

Toggles the visibility of the Focus pane in the main Mail window.

Message Pane

Toggles the visibility of the Message pane in the main Mail window.

Inspector Pane

Toggles the visibility of the Inspector pane in the Message pane.

Customize Toolbar...

Displays the toolbar customization dialog. You can drag and drop toolbar buttons to/from the toolbars here. You can also right-click on the navigation toolbar and select Customize... to show this dialog.

 

Go Menu Next

Message

Selects the next message in the current folder or newsgroup.

Unread Message

Selects the next unread message in the current folder or newsgroup.

Starred Message

Selects the next starred message in the current folder or newsgroup.

Unread Thread

Selects the next unread thread in the current folder or newsgroup.

Previous

Message

Selects the previous message in the current folder or newsgroup.

Unread Message

Selects the previous unread message in the current folder or newsgroup.

Reminder

Selects the previous message marked as a reminder in the current folder or newsgroup.

Forward

Selects the next viewed message.

Back

Selects the previously viewed message.

Quick Switch

Displays the Quick Switch popup window.

Home

Displays the inbox of the active account and clears the search box.

 

Message Menu Reply

Reply to the currently selected email message(s). One reply composition window will be opened for each selected message. (This menu option is only displayed if one or more email messages is selected.)

Reply to All

Reply to sender and CC'ed recipients of the currently selected email or newsgroup message.

Quick Reply

Reply in the Message preview pane without opening a new window and without rich text formatting.

Forward

Forwards the currently selected email or newsgroup message(s).

Forward As

Inline

Copies the text of the message to be forwarded into the body of the new message.

Attachment

Adds the message to be forwarded as an attachment to the email.

Resend

Opens a new compose window with the selected message in the message body. Resend is different from Forward since it does not quote the existing message.

Open Message

Opens the selected message. The message will open in a new tab, window, or existing window, depending on the Preference set in Preferences (Tools) | Advanced | General.

Edit

Opens the current message in a message composition window, so you can edit it. Note that your address will be in the To field.

Mark

As Read/Unread

Marks the selected message(s) as read or unread, depending on the current status.

Thread As Read

If the message is part of a newsgroup or email conversation thread, all the messages in the thread will be marked as read.

As Pending/Not Pending

Marks the selected message(s) as pending or not pending, depending on the current status.

As Reminder/Not Reminder

Assigns the message as a reminder, or removes the reminder badge, based on the current status.

As Junk/Not Junk

Marks the currently selected email message(s) as junk mail or not junk mail, depending on the current status.

Assign Topic

Displays the Assign Topic submenu, with a list of all available Topics.

New Topic...

Opens the Topics section of the Preferences | Displays window in order to create new topics.

Remove All...

Removes all Topics from the selected message.

Quick Move

Opens the Quick Move popup window.

Move To

Move currently selected email message(s) to a different folder.

Copy To

Make a copy of the currently selected email or newsgroup message(s) to a different folder.

Move to (folder) Again

Move the currently selected email message to the same location you last moved a message to.

Archive

Move the selected message(s) to the account's Archive folder.

 

Tools Menu

Add-ons...

Opens the Add-on Manager. This applet is used to install, view, update and delete add-ons.

Message Filters...

The Message Filters applet is used to view, create, delete and edit mail filters.

Create Filter From Message...

This will open a window where you can create a new filter rule. The sender's address will default as one of the criteria.

Run Filters on Folder

This option will apply the message filters to the folder that is currently selected.

Run Junk Mail Controls on Folder

Junk mail controls are usually run as messages are received. However, with this option you can manually re-run the controls on the folder that is currently selected.

Delete mail marked as Junk in Folder

Delete any message that have been marked as junk in the folder that is currently selected.

Indexing...

Index All Folders...

Updates the index for all folders in Postbox.

Index This Folder...

Updates index for the selected folder.

Reset All Folders...

Replaces the index for all folders in Postbox.

Reset This Folder...

Replaces the index for the selected folder.

Options… (Windows)

Displays the Options window, where you can change many preferences in Postbox.