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Compose Window Menu Reference

The Compose window has its own set of menus that contain tools for writing and sending a e-mails. Here's what you'll find in these menus.

 

File

New Message

Opens a new window for composing an additional message.

Address Book Card

Opens a window for creating a new contact in the Address Book.

Attach File(s)…

Opens a dialog for selecting one or more attachments for the current message.

Web page…

Opens a dialog in which you can type the URL of a web page you'd like to attach to the current message.

Personal Card (vCard)

Attaches address-book contact to message.

Close

Closes the the Compose window and the current message. If you've addressed the message or typed anything, a dialog asks if you'd like to save the message as a draft before closing.

Save

Saves the current message to the selected account's Drafts folder before closing the message.

Save as File…

Opens a dialog in which you can save a copy of the current message as an HTML file.

Draft

Saves a copy of the current message to the selected account's Drafts folder.

Template

Saves a copy of the current message to the selected account's Templates folder. (If the account has no Templates folders, Postbox creates one.)

To use a message in the Templates folder, double-click it or select Message > Resend to create a copy of the message and open the Compose window.

Send Now

Sends the current message immediately.

Send Later

Stores the message in the Unsent folder in On My Mac (macOS) or Local Folders (Windows) account. (Postbox creates an Unsent folder if necessary.)

To send a message currently in your Unsent folder, select the message and use Message > Resend to open the message in the Compose window. To quickly send all of the messages in the Unsent folder at once, select Send Unsent Messages from the main-window File menu.

Page Setup…

Opens the Page Setup dialog in which you can configure the message for printing.

Print…

Displays the Print dialog where you can specify the number of printed copies, etc. Click OK to print the page.

 

Edit

Undo

Reverses the last action performed in a text field. Use the Redo command to restore the Undo action.

Redo

Redoes the last Undo command.

Cut

Cuts the currently selected text and stores it in the clipboard. Paste the text to the desired location using the Paste command.

Copy

Copies the selected text to the clipboard. Paste a copy of the text to the desired location using the Paste command.

Paste

Pastes text in the clipboard.

Paste Without Formatting

Pastes text in the clipboard as unformatted text.

Paste as Quotation

Pastes text in the clipboard as quoted text, indented by one quotation level.

Rewrap

When composing a message that contains quoted text, cleans up the line breaks in the quoted text to make it more readable.

Delete

Deletes the currently selected text.

Select All

Selects all body text when the cursor's in the message's body. If the cursor's currently in the Subject field or an address field, all of the text in that field is selected.

Find and Replace…

Opens the Find and Replace dialog in which you can enter text to search for and enter any text with which you'd like to replace it. The dialog also provides settings to customize your search.

  • Match exact case—Search only for text with identical capitalization.
  • Wrap around—When starting a search with the cursor in the middle of a message, include the start pf the message up to the cursor's location.
  • Search backwards—Search the message only up to the cursor's current location.
  • Find Next—Find and select the next occurrence of the text in the Find field.
  • Replace—Replace the currently selected text with the text in the Replace field.
  • Replace and Find—Replace the currently selected text with the text in the Replace field, and then locate the next occurrence of the Find text.
  • Replace All—Find all occurrences of the Find text and replace them all with the Replace text.
  • Close—Close the Find and Replace dialog.

Find Again

Based on the cursor's current location, search forward for the next occurrence of the text entered in the Find and Replace dialog's Find field without having to re-open the dialog.

Find Previous

Based on the cursor's current location, search backward for the most recent occurrence of the text entered in the Find and Replace dialog's Find field without having to re-open the dialog.

Start Dictation

When Dictation is turned on in the Dictation & Speech system preferences (macOS), this activates dictation at the cursor's current location.

Special Characters

Opens a dialog from which you can select a special character to be inserted at the cursor's current location.

 

View

Customize Toolbar…

Displays a dialog in which you can set up the Compose window toolbar for the way you like to work. Drag a button, spacer, or divider from the dialog to the desired location to add it to the toolbar. While the dialog's open, you can drag any button, spacer, or divider off the toolbar to remove it.

Select the appearance of the toolbar using its Show menu. You can choose:

  • Monochrome icons and text—For Postbox's default set of grayscale icons, with labels.
  • Monochrome icons—For grayscale icons without labels.
  • Icons and text—For a color set of Postbox icons, with labels.
  • Icons—For color icons only.
  • Text—For labels only.

Formatting Toolbar

Shows or hides the Compose window's Formatting toolbar that contains styling options for text in the body of the current message. Many of these options are also available in the Compose window's Format menu.

In Preferences | Options > Composition > General you can set your messages' default font, size, text color, and background color.

Note: Postbox sends messages by default in both plain text and HTML formats for maximum compatibility with recipients' e-mail apps. You can customize this behavior in Preferences | Options >Composition > General > Send Options…

Sidebar

Opens and closes the Compose window sidebar.

Cc Field, Bcc Field, Reply-To Field, Newsgroups Field, Followup-To Field

When checkmarked, adds the corresponding address field to the message.

Message Security Info

Opens a window that displays information on security certificates related to the message.

 

Insert

Selected Message

When an existing message is selected before opening the Compose window, inserts the contents of the selected message into a new message in the Compose window.

Image…

Inserts an inline image at the cursor's current position. Dialog allows you to select a local image file, or enter an image URL.

Table…

Opens a dialog in which you configure a table for inserting at the cursor's current position. (Click Advanced Edit… in the dialog for table details.). Click OK to insert the table.

Link…

Opens a dialog for entering a URL that converts the selected text into a link, or adds a link to the message at the cursor's current position if no text is selected. (The link's URL must include a protocol such as "http://," "mailto:," etc.)

Horizontal Line

Adds a horizontal divider line at the cursor's current position.

HTML…

Allows you to manually code HTML for the selected text or insert HTML code into the message.

Characters and Symbols…

Opens a dialog from which you can select a special character or symbol to be inserted at the cursor's current position.

Break Below Image(s)

When the cursor is after an image and before text that follows it, adds a line break to move the text to the next line.

Signature, Response or Topic

This launches the Quick Bar feature with which you can add an existing signature or response to the current message at the cursor's current location, or assign a topic to the message.

Format

When you're sending e-mail in HTML, or plain text and HTML (the default setting), the formatting options in this menu apply to the text in the body of your HTML messages.

Font Variable Width

Sets text so that it appears in recipients' e-mail apps using the font and size the recipient's selected. This ensures your messages are as easy for recipients to read as possible. This is the default setting.

With Variable Width selected for an entire message, you have the option of working in any font you like within Postbox without affecting the message's actual formatting. Go to Preferences | Options > Display > Formatting and select a display font and size that's comfortable to work with.

Fixed Width

Sets messages' font to the default Monospace font. With this selected, you can also select messages' font size.

[font list]

Allows you to select any font you have on your system for the selected text.

Size Smaller, Larger

Adjusts the font size for the selected text.

x-small, small, medium, large, x-large, xx-large

Sets the selected text's size to desired size.

Text Style Bold, Italic, Underline, Strikethrough, Superscript, Subscript, Fixedwidth, Nonbreaking

Applies style to selected text.

Text Color…

Opens a dialog from which you can apply color to selected text.

Discontinue Text Styles

Removes the current styling from text past the cursor's current position.

Discontinue Link

When you've selected text and added a link to it, Postbox ends the link at the cursor's current position so that subsequent typing isn't included as part of the linked text.

Paragraph Body Text, Paragraph, Heading 1, Heading 2, Heading 3, Heading 4, Heading 5, Heading 6, Address, Preformat

Applies an HTML style tag to the selected text.

List None, Bulleted, Numbered

Applies a list style to selected text (or removes it with None.)

Increase Indent, Decrease Indent

Indents the selected text. Once text has been indented, Decrease Indent reduces the amount of indentation.

Align Left, Center, Right, Justify

Sets the orientation of selected text.

Table Insert

  • Table…—Opens a dialog in which you configure a table for insertion at the cursor's current position. (Click Advanced Edit… in the dialog for table details.). Click OK to insert the table.
  • Row Above—Inserts a row above the currently selected row.
  • Row Below—Inserts a row below the currently selected row.
  • Column Before—Inserts a column to the left of the currently selected column.
  • Column After—Inserts a column to the right of the currently selected column.
  • Cell Before—Inserts a cell to the left of the currently selected cell.
  • Cell After—Inserts a cell to the right of the currently selected cell.

Select

  • Table—With the cursor in any of its cells, selects the entire table.
  • Row(s)—Selects the row in which the cursor is located.
  • Column(s)—Selects the column in which the cursor is located.
  • Cell(s)—Selects the row in which the cursor is located.
  • All Cells—With the cursor in any of its cells, selects the contents of all cells in the table.

Delete

  • Table—With the cursor in any of its cells, clears the entire table.
  • Row—Removes the row in which the cursor is located.
  • Column—Removes the column in which the cursor is located.
  • Cell—Removes the cell in which the cursor is located.
  • Cell Contents—With the cursor in any of its cells, clears the contents of all cells.

Join with Cell to the Right

Combines the cell containing the cursor with the cell to its right.

Split Cell

Divides the cell containing the cursor into two cells.

Create Table from Selection

Opens dialog from which you can create a table that contains the currently selected text.

Table or Cell Background Color…

With the cursor in one of its cells, sets the appearance of the table.

Table Properties…

Opens a dialog containing detailed table-formatting settings.

 

Options

Check Spelling…

Opens a dialog in which Postbox can go through the current message to check for misspellings using your personal dictionary in macOS and Windows and the built-in macOS system dictionary service. On macOS, Postbox uses the default language. You can configure Postbox to auto-detect each word's language, as described here.

Spell-Check As You Type

Turns on Postbox's auto-spellcheck feature that watches for misspellings as you type, with each misspelled word signified by a dotted red underline. (You can right-click the word for spelling suggestions.)

Summarize/Quote Message

Toggles Postbox's Summary mode on or off. Summary mode cleans up and reformats message threads to make them easier to read. When Summary mode is on, the menu item changes to Quote Message, which you can select to return to standard thread formatting.

Reply All

Creates a new reply from the current message to all senders.

Return Receipt

Requests return receipts for the current message. Postbox can receive and generate return receipts that help you and others know that messages have reached their intended destination(s).

To turn on return-receipt functionality in Postbox, go to Preferences | Options > General > Return Receipts… and set the desired behavior. Note that your recipients' e-mail apps may or may not support return receipts.

Delivery Status Notification

Attaches a DSN request for a delivery status update for the current message from its recipient(s) e-mail apps. Note that your recipients' e-mail apps may or may not support DSN requests.

Character Encoding

Displays a menu from which you can select an alternate character encoding should you have the need to do so.

Customize List…

Customize List… opens a dialog in which you can configure the Character Encoding menu.

Format Auto-Detect, Plain Text Only, Rich Text (HMTL) Only, Plain and Rich (HTML) Text

This menu overrides the setting of Preferences | Options > Composition > General > Send Options... for the current message, allowing you to send it as plain text only, HTML only, or both. When you're replying to someone, the Auto-Detect setting formats your reply to match the original message.

Priority Highest, High, Normal, Low, Lowest

Sets the priority of the messages you're sending. Note that your recipients' e-mail apps may or may not respect your prioritization.

Send a Copy To

Select an account or folder in which to save a copy of this message as it's sent.

Security Do Not Encrypt This Message, Encrypt This Message

Postbox allows you to encrypt outgoing messages using SMIME encryption certificates for extra security, as described here. Once you've got it set up, you can choose to encrypt or not encrypt the current message by selecting the desired Security menu option.

 

Window

Minimize

Minimizes the message to the Dock (Mac) or Taskbar (Windows).

Zoom

Toggles the full-size display of the Compose window on and off.

Mail & Newsgroups

Brings Postbox's main-window Accounts and Folders pane forward in front of the Compose window.

Address Book

Opens the Address Book window where you can view and work with your address books.

[Open windows]

Select any open window or folder for front-most display.